Recording payments

Open the student (from the class page or Students) and find Record payment. Choose the type (registration fee or tuition), the method, the amount, the date you received it and the month it's for. Add a check number or Zelle confirmation in Reference if you like.

If the class has a registration fee, record it before tuition. Until then the student shows as Pending registration and no tuition is due.

Record whatever the family gave you. The month shows Partly paid until the rest comes in.

Pick a Through month to spread one payment over several months. It fills each month in order, oldest first. Classwire won't let you record more than the family owes for the year.

Tuition for each month is due on the 1st. If any is still owed on the 2nd, the month shows Overdue. A registration fee is never overdue.

Choose Waived as the method to waive a registration fee or a month's tuition. Waived months count as covered.

Entered something by mistake? Choose Void: the entry stays in the history, crossed out, and stops counting. Gave the money back? Choose Refund. Refunds can't be undone. If the payment covered several months, the whole payment is voided or refunded together.

If a class's tuition is blank, you can't record tuition until you set it ("Set this class's tuition before recording tuition payments."). The registration fee can still be recorded. If tuition is $0, it's a free class and there's no tuition to record.

Classwire can email families before fees are due and when tuition is unpaid. Turn it on per class; see Payment reminders in the Teacher Guide. You can also message families who owe from Messages.