Your complete teacher guide

Classwire is invite-only. When you get your invite, open the link, choose a password, and you're in.

• 1 Fill in Set Up Your Teacher Profile: your title, name, a short tagline, a bio, and the email families can reach you at.
• 2 Open My Profile any time to add photos and your class agreement.
• 3 Your public page is at classwire.app/teachers/your-name. Share it with families.

A class is a course you're offering. Each class has its own registration form that you share with families.

• 1 From My Classes, choose + New Class.
• 2 Add the class name, school year, campus, day, times, and start and end dates.
• 3 Add a description (a link to your website, or text you type here). Families see it as Info on your public page.
• 4 Set the registration fee, monthly tuition, capacity, and reminder options. Leave tuition blank if you haven't decided yet. You can't record tuition until it's set. Enter $0 for a free class.
• 5 Tick Open for registration when you're ready for families, then Save.

Open the class and copy the Registration link (share with parents). Use Preview Form to see what families see. In the registration form editor you can show, hide or require extra fields and drag them into order. Student name, parent name, parent email, ODA family number and signature are always included.

If a class has a registration fee, new students show as Pending registration until you record it.

Full guide: Registrations, pending and waitlists →

When a family pays you, open the student and use Record payment. Right now you can record cash, check and Zelle, or mark a fee Waived. Venmo, PayPal and Cash App are coming soon. Until then, only turn on payment methods you can record, so families don't pay you in a way you can't enter.

Barter students don't pay tuition. Your ODA fee is worked out for you on the ODA Fees page.

Full guide: Recording payments →

Choose Payments in your menu to pick the methods families see on your public page, and add your Zelle details or a short note. For now, turn on only cash, check and Zelle, the methods you can record.

Your ODA fee

Your ODA fee is 15% of the tuition you collect for each month, starting when that month begins. Tuition families pay ahead counts in the month it's for. Registration fees, late fees and extra money (credit) don't count. Barter adjustments are applied for you.

Full guide: Your ODA fee and barter →

Classwire can email families about payments for you. Turn reminders on for each class on its Edit page:

• Email families a registration fee reminder 30, 14, 7, 3 and 1 days before the due date. The class needs a registration fee due date for these.
• Email families a tuition reminder on the 1st of each month, and again on the 10th if it's still unpaid
• Email me a summary when reminders go out. You get one email that day listing who was reminded and who wasn't reached.

Reminders go out in the morning, Central time, as one email to both parents' email addresses on file (or to whichever one the family has). Each family gets at most one tuition reminder and one registration reminder from you on a given day, each listing everything owed for it. Reminders only include amounts still owed, so paid, prepaid, waived and free months are never included. Each reminder tells families how to pay you and links to their family portal.

Families can stop reminders with the link at the bottom of any reminder. That stops them for the whole family, both parents, and either parent can turn them back on from the same link. You'll see Reminders off next to them on Families. Turning a class's reminders off stops them for everyone in that class.

Open a class and choose Attendance. Add each meeting date with Add date, then mark who came. Cancelled dates are kept but can't take attendance.

Families don't need an account. Their registration confirmation email includes their private portal link. To send a fresh one, use Send a new link on Families or on a student's page. Older links stop working. A link keeps working as long as the family visits at least every 90 days; if it expires, they can open it and choose Email me a new link.

Compose to all families, one class, or one student. Waitlisted and withdrawn students' families aren't included. Families can message you from the portal.

When a class reaches its capacity, new registrations join the waitlist and the family gets an email. To offer a spot, choose Promote on the class page. We email the family. If the class has a registration fee, they show as Pending registration until you record it.